How to boost your productivity at work

Tools and techniques to focus on what matters the most!

MIT technique

The turning point for me was to start defining MITs. The Most important task (MIT) is a critical task that will produce the most significant results. The tasks often follow the 80/20 rule where 20% of them are responsible for 80% of the results. MITs help you to focus your attention to that 20%.

  • Permits you to say no to interruptions before the MITs are done for the day

Task management basics

One of the important things in task management is to write down all the tasks immediately. If you don’t do this, you’re wasting your energy on keeping track of them in your head.

Atomic tasks

I usually write down even the smallest tasks to avoid having to remember them, especially before the MITs have been done. After I have finished the most important tasks for the day, I tend to do tasks that take less than 3–5 minutes immediately. You have to find a good balance yourself but it’s good to be careful not to end up doing only those quick tasks.

Recurring tasks

One of the best features of Todoist is the recurring tasks. I have plenty of things I need to do periodically. Whether it’s checking the presence of any urgent tickets every morning, sending the weekly update to other teams or sending the monthly/quarterly expenditure reports to management. The recurring tasks in Todoist will automatically appear to the Today view along with the tasks I have selected for the day.

Time for learning

I also use the recurring tasks to learn new things. I have a “Things to learn” list outside of Todoist which contains things that I have encountered and want to learn more about. To make sure I will reserve time for learning, I have created a recurring task which is scheduled for every other day. This is not a high priority task and might be skipped if the MITs take all of my time. But since it has a due date, Todoist will keep showing it in the Today view as long as it’s marked as complete.

Planning your day

I always start my day by selecting the MITs for the day. I quickly glance through the emails first to know if there are any urgent matters but otherwise try to make my mornings email-free.

The Planning view

Todoist supports different filter views so I have set up a filter that shows the following tasks:

  • Overdue tasks from previous days
  • Tasks due in the next four days (excluding the recurring tasks)
  • Unscheduled tasks
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The daily planning view on Todoist
(today | overdue | (4 days & !recurring) | no date)

The daily plan

The Today view in Todoist will then provide you a clutter-free view of the tasks you should complete each day.

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The daily plan on Todoist

Conclusion

This process has helped me to be more organized and productive. The main takeaway from this article is to write down all of your tasks immediately and come up with a process for managing and prioritizing them.

Manager. Maker of things. Optimist. Happy.

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